Save hundreds of hours and thousands of dollars per year.
We know Breweries.
Benji Pays was born in a brewery. We built it to solve the frustrating and time consuming problem of getting paid by credit card for hundreds of orders a week with as little time, effort and as few errors as possible.
Whether you use Ekos, Brew Ninja, Orchestrated Beer, Crafted ERP or any other ERP or Brewery Management Software to turn your orders into invoices in QuickBooks or Xero, Benji Pays can save you hundreds of hours a year and get you paid automatically and on time.
See the case study below to learn more.
We have been using Benji Pays since November 2019 and it keeps getting better! The nightly automated payment processing, application of credit memos, and matching receipts directly to QuickBooks Online customers, are huge time savers. Added features like the ability to embed payment links in emails and set up customer installment plans are also extremely helpful. It makes collections easy.
Kim S.
Moody Ales & Co.
How it works
Connect.
Benji Pays connects your accounting system with your payment processor giving you a choice of which processor to use.
Sync.
Our two-way sync keeps your accounting system up to date.
Your payments, deposits and refunds are synchronized automatically in your accounting system.
Get Paid.
Send out invoice payment links or automate your invoice payment processing. Put manual data entry behind you and free up your team so they can focus on what's important.
Case Study:
Moody Ales & Co. saves almost two days a week in labour with Benji Pays
Moody Ales & Co., a craft brewery located on Brewers Rows in Port Moody B.C. Canada, had a problem. It was taking one to two days of manual labour to process payments for their invoices using their Moneris Gateway every week. Human errors were high, and customers were calling daily wondering what charges on their credit card statements were for.
Moody's process is likely familiar to most Breweries:
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Inventory and production are managed in Ekos.
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Invoices, customers and other data are synchronized to QuickBooks Online from Ekos.
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Credit card numbers were sent via PDF, text and other means to their central order desk.
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Credit card charges were manually processed using their online Moneris Gateway Virtual Terminal over one to two days a week.
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Approved credit card payments were manually applied to outstanding invoices in QuickBooks, receipts were sent out if time allowed.
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If a card was declined, a note to retry would be made, sometimes for a specific day and time as directed by the customer and someone would retry the card repeatedly until it was approved.
The Problem
This process worked, but was time consuming and expensive. On top of this, not all payments were getting processed weekly due to time constraints, impacting Moody's cashflow. If a payment was declined, sometimes it would be weeks before someone realized that customer's card no longer worked, and then days or weeks until they could get an updated card from the customer, further impacting cashflow. Additionally, credit card numbers were not being collected in the most secure fashion, impacting Moody's PCI Compliance.
The Requirements
Moody needed an automated solution that: .
- Worked with their existing systems - Ekos and QuickBooks Online
- Worked with their Moneris merchant account to maintain their low processing rates.
The Solution
Moody Ales & Co. implemented Benji Pays for their invoice credit card payment processing. Benji Pays connects their Moneris account to their QuickBooks Online Account, linking the cards stored in their Card Vault to their customers in QuickBooks. Invoices still flow from their ERP system (Ekos) to QuickBooks Online, but now Benji Pays automatically charges their customer's cards when the invoice due date is met, applies the payment in QuickBooks Online with all the transaction details, and sends their customer a receipt. Declined charges are automatically retried daily until they go through.
The Benefits
- What was taking nearly two days per week now takes less than 30 minutes.
- Their costs reduced by nearly 60% when factoring their cost for Benji Pays vs the what they were spending on labour.
- Benji Pays works with their moneris account, allowing Moody to maintain their great rates.
- Benji Pays correctly marks each transaction with the necessary Card On File data to ensure the lowest rates possible with Moneris
- Benji Pays runs everynight, processing all payments for due invoices for any of Moody's customers that are enabled for automated payment processing in Benji Pays
- Moody improved it's PCI compliance by leveraging Benji Pays secure Card Info Requests links and emails to securely collect customer credit card details and store them in their Moneris card vault.
Join Moody Ales & Co. today. Book a Demo or try Benji Pays for free. No Credit Card Required.
How Benji Pays
Integrates with any merchant account
Get Paid Faster
Integrated payment links and intelligent automated payment processing speeds up your accounts receivable process and improves cashflow.
Save hundreds of
hours per year
Benefits
Get paid faster
- Email invoices with integrated “Pay Now” links
- Automate invoice payment processing
- Installment plans split your invoices into multiple payments
- Use your existing payment processor and gateway
- Improve cashflow and reduce your Days Sales Outstanding
Save time and money
- Transactions automatically sync into your accounting software
- Eliminates hundreds of hours in manual data entry
- Eliminate CSV files and manual batch processes
- Automation allows your team to focus on what's important
- Reduce card-not-present transaction fees
Improve Security and PCI Compliance
- Improve your organization's PCI Compliance
- Save credit card details securily in your card vault
- Securely collect customer card details
- Keep sensitive credit card details secure
You have choices
- Your choice of merchant account provider
- Your choice of accounting software
- Accept payments from multiple services
- Fully automated and manual integrated payment processing
- Benji Pays supports many workflows with many flexible ways for your clients to pay you
Key features
Simple. Transparent. Easy.
QuickBooks Online Invoice Payment Links
See how you can insert a custom, templated invoice payment link in your QuickBooks Online invoice email template to automatically have a Pay Now link included with your invoice emails allowing your customers to pay you right away. These integrated links work with your existing Moneris, Bambora, Global Payments, and Stripe merchant account.
QuickBooks Desktop Invoice Payment Links
See how you can insert a custom, templated invoice payment link in your QuickBooks Desktop invoice email template to automatically have a Pay Now link included with your invoice emails allowing your customers to pay you right away. These integrated links work with your existing Moneris, Bambora, Global Payments, and Stripe merchant account.
Xero Invoice Payment Links
This video will show you how to setup your Benji Pays to integrate with Xero Accounting using Xero's custom invoice payment link functionality. Although the Automated Nightly Payment Processing feature in Benji Pays will save you the most time and money by making your credit card processing nearly hands-free, it is very helpful to be able to send an invoice to your customer that they can click a button on to pay the invoice and save their card in your Benji Pays account for future invoice payments.